Corporate Secretarial
Simplify compliance and enhance operations
At CW, we understand that the complexities of corporate governance and compliance can be a major challenge for businesses of all sizes and structures. Our Corporate Secretarial Services are specifically designed to alleviate these burdens, ensuring that your business operates smoothly and efficiently in Hong Kong. As a fully licensed TCSP, we provide timely and reliable support, catering to your complex governance needs as well as ensuring seamless continuity in your business activities. Well versed in local and international regulations, we ensure that your company is compliant at all times.y providing reliable support and tailored solutions that adhere to local business protocols, we help you minimize the time and effort spent on maintaining compliance, allowing you to focus more on your core business activities.
Whether you are setting up a new company or ensuring ongoing compliance, our team offers comprehensive assistance every step of the way. From company formation, including the handling of all necessary documentation and support for bank account openings, to ongoing corporate secretarial tasks such as the maintenance of statutory books and governance frameworks, we are here to support your business. Our experienced team not only ensures that your company meets all local statutory requirements but also helps protect your business from risks and enhances its governance structures to support sustainable growth.
Pursuant to Section 474 of the Companies Ordinance (Cap. 622), a limited company incorporated in Hong Kong is required to have a Company Secretary. This is a prerequisite at the time of incorporation. From the date of the company’s establishment, the person designated as the company secretary on the incorporation form will serve as the company’s first company secretary.
Appointing a reliable company secretary in Hong Kong is crucial for several compelling reasons:
Compliance and Governance: A company secretary ensures that your business meets all statutory obligations and adheres to corporate governance standards, which are essential for maintaining good standing and avoiding legal pitfalls.
Operational Support: They handle essential tasks such as maintaining statutory books, organizing annual general meetings, and managing company records, which helps streamline operations and ensures everything runs smoothly.
Strategic Advisory: Company secretaries serve as advisers to the board, providing guidance on compliance issues, directorial responsibilities, and corporate governance, which are crucial for informed decision-making and maintaining corporate integrity.
Risk Management: By staying up-to-date with regulatory changes and managing compliance-related tasks, a company secretary helps mitigate risks associated with non-compliance, which can include hefty fines and reputational damage.
Interface for Stakeholder Relations: They play a key role in managing communications between the company’s management, its shareholders, and external stakeholders like auditors and regulators, which is vital for maintaining trust and transparency.
At CW, we understand that your time and resources would be better spent on delivering value for your business. Needing to keep track of the constantly evolving and increasingly complex regulatory landscape only adds to your compliance burden.
Risk and compliance
At CW, we understand the importance of corporate compliance and we are committed to helping our clients stay ahead of the curve. Our experienced team provides comprehensive corporate compliance services, including:
- Compliance assessments: We conduct thorough assessments of our clients’ compliance programs to identify potential risks and areas for improvement.
- Compliance consulting: We work closely with our clients to review and enhance their compliance processes and policies, ensuring that they are aligned with current regulations and best practices.
- Regulatory updates: We keep our clients informed of any regulatory changes that may impact their business, such as the Companies Registry’s New Inspection Regime, providing timely advice on how to adapt and comply.
Corporate governance
Our firm provides expert advice and assistance to clients on corporate governance matters. Our team has extensive experience in writing procedures, developing authority matrices, and implementing other corporate governance best practices. We can help you:
- Develop and implement a corporate governance framework that meets your specific needs
- Ensure that your company is in compliance with all applicable laws and regulations
- Protect your company from fraud and other risks
- Promote accountability and transparency
- Enhance shareholder value
Company formation
As a licensed Trust or Company Service Provider in Hong Kong, we can assist you in registering a company in Hong Kong. Our Hong Kong incorporation package includes:
- Preparing and filing of documents for appointment of first directors and secretary and, if necessary, allotment of company shares
- Applying for the business registration certificate on your behalf
- Provision of registered office address
- Acting as your named designated representative of Significant Controllers Registered
- Bank account opening support
- Business correspondence administration
Corporate secretarial
Our comprehensive corporate secretarial service covers all aspects of local statutory compliance in Hong Kong. We provide a retainer-based service that includes:
- Maintenance and custody of statutory books, records, and common seals
- Attendance at directors’ and shareholders’ meetings
- Preparation of minutes for meetings
- Provision of a named company secretary
- Advice and assistance with the preparation of documents concerning changes in corporate structures
- Protection of clients’ personal data
Certification, Business licenses, Trademark registration
- Notarization and Certification: We collaborate with local law firms in offering you notarial services, including the preparation of notarial certificates, the certification of true copies of originals.
- Licensing and permitting: In addition to obtaining the Business Registration and Certificate of Incorporation, it may be necessary to obtain specific government licenses, permits, certificates, and approvals to commence your business operations in Hong Kong. CW can assist you in identifying the specific licensing requirements and guide you through the process.
- Trademark registration: We can help you register your company name or logo as a trademark in Hong Kong to safeguard your brand identity and prevent others from using your intellectual property without your consent.
Bank related matters
Opening a bank account in Hong Kong can be a time-consuming and frustrating process, especially with increased regulatory compliance checks and anti-money laundering measures. Our priority is to provide quick and efficient solutions to any banking-related matters, allowing you to focus on your core business activities without any unnecessary delays.
Here are some of the services we offer to help you open a bank account in Hong Kong:
- Bank account opening assistance: We help you gather the required documents and complete the application process with the bank of your choice.
- Bank account monitoring: We monitor your bank account for any suspicious activity and alert you immediately if we see anything that could be a problem.
- Bank account recovery: If your bank account is frozen or closed, we can help you get it reopened as quickly as possible.
